Time management is about more than just managing our time; it is about managing ourselves, in relation to time. It is about setting priorities and taking charge. It means changing habits or activities that cause us to waste time. It means being willing to experiment with different methods and ideas to enable you to find the best way to make maximum use of time.
The 80/20 Rule
The 80/20 rule, also known as Pareto’s Principle, states that 80% of your results come from only 20% of your actions. Across the board, you will find that the 80/20 principle is pretty much right on with most things in your life. For most people, it really comes down to analyzing what you are spending your time on. Are you focusing in on the 20% of activities that produce 80% of the results in your life?
The Urgent/Important Matrix
Great time management means being effective as well as efficient. Managing time effectively, and achieving the things that you want to achieve, means spending your time on things that are important and not just urgent. To do this, you need to distinguish clearly between what is urgent and what is important:
Important: These are activities that lead to the achieving your goals and have the greatest impact on your life.
Urgent: These activities demand immediate attention, but are often associated with someone else’s goals rather than our own.
This concept, coined the Eisenhower Principle, is said to be how former US President Dwight Eisenhower organized his tasks. It was rediscovered and brought into the mainstream as the Urgent/Important Matrix by Stephen Covey in his 1994 business classic, The Seven Habits of Highly Effective People. The Urgent/Important Matrix is a powerful way of organizing tasks based on priorities. Using it helps you overcome the natural tendency to focus on urgent activities, so that you can have time to focus on what’s truly important.
Urgent And Important:
Activities in this area relate to dealing with critical issues as they arise and meeting significant commitments. Perform these duties now.
Important, But Not Urgent:
These success-oriented tasks are critical to achieving goals. Plan to do these tasks next.
Urgent, But Not Important:
These chores do not move you forward toward your own goals. Manage by delaying them, cutting them short, and rejecting requests from others. Postpone these chores.
Not Urgent And Not Important:
These trivial interruptions are just a distraction, and should be avoided if possible. However, be careful not to mislabel things like time with family and recreational activities as not important. Avoid these distractions altogether.
“The bad news is time flies. The good news is you’re the pilot.”
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